Microsoft Teams
WhatsAppPrivacy policy
Last updated: 9 November 2026.
Controller
The controller of your personal data is Szczepański Sp. K., ul. Małopolska 40AA, 42-218 Częstochowa, Poland (KRS 0001236016, NIP 5732972188, REGON 544528197), which runs One Distri AI. Contact: office@onedistri.ai.
You can write to us about your personal data at office@onedistri.ai or by post to the address above. We have not appointed a data protection officer.
Visiting the website
When you open this website, the server of our hosting provider processes the technical data needed to deliver the page and keep it secure: IP address, date and time of the request, the address of the page, and the type of browser and device. The legal basis is our legitimate interest in running a secure website (Art. 6(1)(f) GDPR). Server logs are used only for security and are deleted after the period set by our hosting provider. We do not use them to identify visitors.
Language of the website
We show the website in the language you chose earlier. Otherwise we use the first language set in your browser that the website offers.
If your browser lists none of our languages, our hosting provider uses your IP address only to find your country, and we show that country’s language if we offer it. We do not store your IP address for this purpose. The legal basis is our legitimate interest in showing the website in a language you understand (Art. 6(1)(f) GDPR).
In all other cases, we show English. You can change the language at any time with the language button.
Inquiries and messages
When you send a process review request, a message through the contact form or an e-mail, we process the data you provide: your name, company name, e-mail address, country, website address, type of business, the areas you want to improve and the content of your message. Depending on its version, the form either sends the data to us directly or prepares an e-mail that you send from your own e-mail program.
We use this data to answer you, to prepare an offer and to take steps at your request before concluding a contract (Art. 6(1)(b) GDPR). If you write on behalf of a company, the legal basis is our legitimate interest in communicating with that company (Art. 6(1)(f) GDPR).
If you ask a general question, the legal basis is our legitimate interest in answering messages (Art. 6(1)(f) GDPR).
Checking business partners
Before we start working with a company, we check its EU VAT number in the European Commission’s VIES system and may consult public company registers. From these sources we may obtain the company name, address, VAT and register numbers, and the names of the people who represent the company. We keep this data for the periods described in “How long we keep data”. The legal basis is our legitimate interest in making sure that a business partner and its VAT number are genuine, and our obligations under VAT law (Art. 6(1)(c) and (f) GDPR).
Contracts
If we conclude a contract, we process your data to perform it, including the services, invoices, payments and complaints (Art. 6(1)(b) GDPR), to meet our obligations under tax and accounting law (Art. 6(1)(c) GDPR) and to establish, exercise or defend legal claims (Art. 6(1)(f) GDPR).
Data in client projects
When we analyse processes or implement AI for a client, we process personal data contained in the client’s systems only on the client’s behalf and under a data processing agreement (Art. 28 GDPR). The client is the controller of that data, and its own privacy policy applies to it.
Social media
The links at the bottom of the page lead to the One Distri profiles on LinkedIn, Facebook, Instagram, YouTube and X. This website loads nothing from these services before you click. When you visit a profile, its operator processes your data under its own privacy policy.
Website analytics
If you agree to analytics, we use Google Analytics 4, provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, which processes data on our behalf. It shows us how the website is used: pages viewed, how visitors arrive, approximate location (country, region and city), device and browser. Google receives your IP address, uses it to estimate your location and then discards it; according to Google, Google Analytics 4 does not log or store IP addresses. Google signals, advertising features and data sharing with Google are switched off.
The legal basis is your consent (Art. 6(1)(a) GDPR). You can withdraw it at any time in “Cookie settings”; this does not affect processing carried out before. Google may transfer data to Google LLC in the United States, which participates in the EU–US Data Privacy Framework (adequacy decision of the European Commission of 10 July 2023); standard contractual clauses apply as an additional safeguard. Data linked to cookies or other identifiers is deleted after 14 months; aggregated reports that do not identify anyone may be kept longer.
How long we keep data
We keep inquiries and correspondence until the matter is closed and then for as long as legal claims related to it can be raised. If we conclude a contract, we keep its documents and invoices for 5 years from the end of the calendar year in which the tax payment deadline fell, and longer if needed to establish, exercise or defend legal claims. Settings stored in your browser are described in the Cookie policy.
Recipients
Your data may be received by providers of website hosting, e-mail and IT services who process it on our behalf under data processing agreements, by our accounting and legal advisers and, if you agree to analytics, by Google. Public authorities receive data only where the law requires it.
Transfers outside the EEA
If data is transferred outside the European Economic Area, this happens only with the safeguards required by the GDPR, such as an adequacy decision of the European Commission or standard contractual clauses. You can ask us for information about these safeguards at office@onedistri.ai.
Your rights
You have the right of access to your data, to rectification, erasure and restriction of processing, to data portability, and to withdraw consent at any time without affecting processing carried out before. Write to office@onedistri.ai; we reply within one month.
Right to object: where we process your data on the basis of our legitimate interest, you may object at any time on grounds relating to your particular situation. We will then stop, unless we show compelling legitimate grounds that override your interests, rights and freedoms, or we need the data to establish, exercise or defend legal claims.
You also have the right to lodge a complaint with a supervisory authority. In Poland this is the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych, ul. Stawki 2, 00-193 Warszawa, uodo.gov.pl); you may also contact the authority in the EU country where you live, work or where the alleged infringement took place.
Is providing data required?
Providing your data is voluntary, but without the fields marked as required we cannot answer your inquiry. If we conclude a contract, the data needed for invoices is required by tax law.
Automated decisions
We do not use your data for automated decision-making or profiling.
Security
The website uses an encrypted connection (HTTPS). Only people who need it to handle your matter have access to your data.
Changes to this policy
We update this policy when our processing or the law changes. The date of the last update is shown at the top.
Cookie policy
Last updated: 9 November 2026.
What this website stores
This website stores a small amount of information in your browser, in cookies and in similar storage such as local storage and session storage. Under Polish law (Article 399 of the Electronic Communications Law) and the EU ePrivacy Directive, this requires your consent, unless it is strictly necessary to provide the website you asked for.
Essential storage (no consent needed)
od-lang: the language you chose. Local storage, kept until you clear it.
od-consent: your cookie choice and the date it was made. Local storage, 12 months.
od-intro: remembers that the opening animation has already been shown. Session storage, deleted when you close the tab.
od-y: keeps your place on the page when you change the language. Session storage, deleted when you close the tab.
od-rm: remembers whether you turned on “Reduce motion”. Local storage, kept until you clear it.
od-sound: remembers whether you turned on interface sounds. Local storage, kept until you clear it.
od-geo: the country code used to choose the language. Session storage, deleted when you close the tab.
This information stays in your browser. It is not used to track you.
Analytics cookies (only with your consent)
_ga: distinguishes visitors. Set by Google Analytics 4, kept for up to 2 years after your last visit.
_ga_ followed by an identifier: keeps the state of a visit. Set by Google Analytics 4, kept for up to 2 years after your last visit.
These cookies are set only after you agree to “Analytics”. If you withdraw consent, analytics stops and these cookies are deleted.
Your choice
You can change or withdraw your consent at any time with “Cookie settings” at the bottom of the page, as easily as you gave it. We ask again after 12 months or when we add a new purpose.
Browser settings
You can also delete or block cookies and stored data in your browser settings. The website will still work, but it will not remember your settings.
No advertising cookies
We do not use advertising or marketing cookies and do not share data with advertising networks.
Fonts and media
All fonts, images and videos are served from our own server. No requests are sent to font services or video platforms.
Terms of use
Last updated: 9 November 2026.
About these terms
This website is run by Szczepański Sp. K.; its details are given in the Privacy policy. These terms are the terms of service referred to in the Polish Act on Providing Services by Electronic Means. They apply only to using this website; our services are governed by the contract with the client.
Using the website
The website presents our services and products and lets you send process review requests and messages. Using it is free of charge. The service is provided from the moment you open the website and ends when you leave it. The form service starts when you begin filling in a form and ends when you send it or leave the page. You can stop using the website at any time.
You need a device with internet access and an up-to-date web browser with JavaScript enabled. You must not send unlawful content through the forms.
Using the internet carries risks, such as malware, phishing and interception of data. Use up-to-date software and antivirus protection. We never ask for passwords or payment details by e-mail.
Complaints about the website can be sent to office@onedistri.ai. Please describe the problem and give your contact details. We reply by e-mail within 14 days.
Information on the website
Information about our services and products on this website is not an offer within the meaning of the Polish Civil Code. It is an invitation to send a request; prices and terms are agreed individually.
Names and logos of other companies, marketplaces and systems shown on this website belong to their owners and are used only to indicate integrations.